how much does paylocity cost

Paylocity’s Pricing Structure

Paylocity's Pricing Structure

Paylocity is a comprehensive HR and payroll software solution that aims to streamline various aspects of managing employees ranging from time, talent, and benefits. The platform provides users with a plethora of features, including employee self-service, talent recruitment and management, time and labor management, analytics and reporting, and much more. The software aims to help employers automate HR processes, save money, and have greater control over employee-related data.

One of the most important factors businesses should consider when implementing a new software solution is the cost. Paylocity offers various pricing structures depending on the specific needs of your organization, and the pricing generally falls under three categories: Essentials, Growth, and Performance.

Essentials: Paylocity’s Essentials package is designed for small businesses (1-49 employees) and offers a straightforward payroll processing system, full tax compliance, employee self-service, and basic HR management tools. Paylocity’s Essentials pricing starts at $ 2 per employee per month with a $ 75 base fee each month.

Growth: For medium-sized businesses (50-500 employees), Paylocity’s Growth package offers additional features beyond those in the Essentials package. In addition to payroll processing, taxes, employee self-service, and basic HR management, the Growth package includes time and attendance management, employee engagement tools, and custom report building. The Grow pricing package starts at $ 4 per employee per month with a $ 149 base fee each month.

Performance: Paylocity’s Performance package caters to large organizations with more than 500 employees. Apart from all the features offered in the Essentials and Growth packages, the Performance package includes advanced features like talent management, compensation management, and performance measurement. The Performance pricing package is custom priced. Interested companies need to speak directly with a Paylocity representative to get a quote based on their specific needs.

The costs of adding additional features to your ideal pricing package are subject to change and are negotiable depending on your specific needs. Paylocity offers a free trial before committing to any specific package or pricing structure. This will help users determine which package best fits their organization without making a significant financial commitment upfront.

In conclusion, Paylocity offers a variety of pricing structures and packages that cater to businesses of all sizes. The platform is built to streamline HR processes from payroll management to time and talent management, and other essential HR functions. It’s always important to consider your business size, HR needs, and budget when choosing a software solution, which is why Paylocity provides a range of pricing options. With Paylocity, users can have greater control over the employee data, automate HR processes, and save time and money on HR tasks so that they can focus on what matters most; growing their business.

Comparing Paylocity’s Costs to Competitors

paylocity competitors

When it comes to choosing a payroll software provider, cost is a major factor that businesses consider. Paylocity is a popular option with businesses of all sizes due to its robust features, ease of use, and affordability. However, it’s essential to compare Paylocity’s costs to competitors to see how it stacks up.

Firstly, let’s talk about what Paylocity offers and what you can expect to pay. Paylocity’s pricing structure is not transparent and varies depending on the size of your business and the features you require. The software’s base price starts at $2 per employee per month and can go up from there. You’ll need to contact Paylocity’s sales team to get a customized quote that fits your business needs.

Now, let’s compare Paylocity’s costs to some of its competitors.



Gusto is one of Paylocity’s main competitors and offers similar features, such as payroll processing, benefits administration, and time tracking. However, Gusto’s pricing is slightly different than that of Paylocity. Gusto charges a base price of $19 per month plus $6 per employee per month, which comes out to be cheaper than Paylocity for businesses with fewer than 10 employees. For companies with more than 10 employees, Paylocity’s costs may become more affordable.


ADP Payroll

ADP is a more extensive HR and payroll software company that offers a wide range of features, such as time and attendance tracking, employee benefits, and tax filing. ADP’s pricing structure is also more complicated than Paylocity’s. But, ADP’s base price starts at $59 per month plus $4 per employee per month. ADP’s pricing is higher than Paylocity’s, and it’s likely to become more expensive as a business grows.


QuickBooks Payroll

QuickBooks is well-known accounting software that also offers payroll processing at an additional cost. QuickBooks’ payroll pricing starts at $45 per month plus $4 per employee per month, which is similar to ADP’s pricing. QuickBooks, like ADP, has the potential to become more expensive as a business grows.

Overall, Paylocity’s costs appear to be competitive with other payroll software providers. The software’s pricing structure is customizable depending on a business’s needs, allowing businesses to avoid paying for features they don’t need. However, it’s essential to remember that a business owner should compare pricing and features of different providers before making a final decision.

Is Paylocity’s Price Worth It?

Paylocity Price

Paylocity is a versatile and innovative payroll and HR software solution that can help businesses of all sizes streamline their HR-related processes. However, one of the main concerns that most business owners usually have when selecting a payroll solution is the price. With Paylocity, you can customize your solution by choosing from various features and tools to suit your business needs, and the cost associated with it is based on these choices. In this article, we will break down Paylocity’s pricing structure to help you determine whether it is worth it for your business.

1. Basic Pricing Structure

Paylocity Basic Pricing Structure

The base cost of Paylocity’s HR and payroll solution is $2 per employee per month. This package includes an HRIS system, time and attendance tracking, payroll processing, and onboarding tools. While this package offers coverage for the basic HR needs of most businesses, it lacks some key features required to help with more complex HR tasks.

Adding more to that, should your business have specific and custom requirements or want to access more features, you may need to opt for the custom pricing package.

2. Custom Pricing Packages

Paylocity Custom Pricing

The custom pricing package offers a broader range of tools to make your HR tasks more efficient while providing access to more advanced features, such as recruiting, performance management, and benefits administration. There is a variety of features that can range from 50 cents to $10 per employee per month, depending on the complexity of the feature, which you can add to your plan as needed. This customized pricing structure ensures that you will only pay for what you use. However, these costs can add up, depending on your business size, complexity, and requirements.

3. The Value of Paylocity’s Pricing

Paylocity Value Pricing

When it comes to Paylocity’s pricing, the value always depends on your business’s size and requirements. If your business is small or mid-sized, Paylocity’s base package’s pricing could be reasonable compared to other payroll software providers. However, if you have a larger business with complex HR needs, the custom pricing options could put Paylocity at the upper end of your budget.

Overall, the unique pricing structure Paylocity offers ensures that businesses that do not need a broad range of capabilities do not overpay. Instead, they can access the functionality they require at a reasonable price. However, for businesses that need more advanced features to handle complex HR tasks, Paylocity’s pricing could be expensive. Therefore, if you need a robust payroll and HR software solution that meets your business requirements, you should conduct comprehensive research into different software options available before making any final decision.

Factors That Affect Paylocity’s Cost

Factors That Affect Paylocity's Cost

Paylocity is a cloud-based payroll and human resources service provider that offers a range of software solutions to businesses of all sizes. The cost of Paylocity’s services varies depending on several factors, such as the size of the organization, the level of service required, the number of employees, and the features included in the package. In this article, we will take a closer look at some of the key factors that affect Paylocity’s cost.

1. Company Size

Company Size

The size of the company is one of the crucial factors that determine the cost of Paylocity’s services. Small businesses with a few employees will pay lower fees than larger organizations with hundreds of employees. Paylocity’s pricing structure adapts to the demands of small and midsize businesses, offering customizable packages that cater to their needs and budget.

For start-ups or small businesses with under 50 employees, Paylocity offers the “Essential Payroll” package. This is a low budget option that allows employers to manage payroll and taxes efficiently. It includes essential payroll features and support for W-2s and 1099’s. On the other hand, Paylocity’s “Advanced HR” package offers advanced features such as compensation and benefits, engagement surveys, and performance management modules, tailored to medium and large-sized businesses.

2. Level of Service

Level of Service

The level of service required is another important factor that can affect the cost of Paylocity services. For instance, if a business owner requires full-service payroll, the cost will be higher than if they only require basic payroll features. Full-service payroll encompasses payroll preparation, tax filing, and compliance management. It also includes direct deposit processing and yearly W-2 forms. In contrast, basic payroll only includes salary disbursements and tax filing services.

Paylocity’s pricing model allows the customers to pay only for the services and features that they require. Thus, businesses can decide which modules to select, depending on their specific needs. Each package has additional perks, like the availability of mobile applications and employee self-service portals. For companies with complex payroll needs, Paylocity offers specialized services that cover tax tracking and filing, customizable reports, and data analysis.

3. Number of Employees

Number of Employees

Another factor that affects the cost of Paylocity’s services is the number of employees. Generally speaking, the more employees a company has, the higher the payroll processing fees will be. Paylocity’s pricing model is based on “per-employee, per-pay-period” pricing. This means that the business owner will be charged based on the number of employees and the frequency of pay period (weekly, biweekly, twice monthly, or monthly).

For instance, a small business with ten employees may choose to pay monthly and be charged $2.00 per employee per pay. Thus, the business owner will pay $20 per month, whereas a medium-sized business with 50 employees and a twice-monthly pay schedule will pay $2.50 per employee per pay period, which equals an overall monthly cost of $250. The cost of the services increases with more employees and payroll frequency.

4. Features Included in the Package

Features Included in the Package

Paylocity offers multiple product lines and tiers of pricing, depending on the desired features and services. The features included in the package can significantly impact the cost of Paylocity’s services. The starter level package, Essential Payroll, only provides a few essential features, such as basic payroll processing and tax filing, as mentioned earlier. On the other hand, the top-tier advanced HR package provides all the basic payroll features plus advanced functions such as time tracking, talent management, employee engagement, and performance management.

Additional features that can impact the cost include, but are not limited to, Human Resource Management (HRM), Compliance, Talent Management, Time and Attendance, and Onboarding. Customers can choose which modules to add and pay extra for those benefits. Based on their requirements, businesses can select a customized package that is suitable to their budget and needs.


In conclusion, the cost of Paylocity’s services varies depending on several factors, such as the size of the organization, the level of service required, the number of employees, and the features included in the package. Paylocity’s pricing model is based on a per-employee per-pay pricing formula that allows businesses to pay only for what they need and customize their packages accordingly. Business owners should carefully evaluate their business requirements and budget before selecting a package. Doing so will enable them to optimize their HR and payroll processes and improve their company’s overall performance.

Tips for Negotiating Paylocity’s Pricing

Paylocity Pricing

Paylocity is a cloud-based payroll and human resources management system that has transformed how businesses handle their payroll and workforce management. By leveraging advanced technology, Paylocity is able to provide businesses with a powerful suite of tools that help organizations improve their payroll and HR functions and reduce errors.

The pricing of Paylocity is not straightforward since it depends on several factors such as the size of the company, the number of employees, and the required features. However, there are certain ways to negotiate the pricing of Paylocity to ensure that you get the best possible deal.

1. Know what you need

Paylocity Features

The first step to negotiating the pricing for Paylocity is to know the features you need. You should create a detailed list of everything you need the software to do for you, including how many employees you have, pay frequency, time and attendance tracking, benefits enrollment, and other HR functionalities. This information will give you a better view of the specific features that are essential to your organization and how much you are willing to pay.

2. Ask for a customized quote

Customized Quote

It’s essential to ask for a customized quote from Paylocity that reflects the specific features you need. By doing so, you are showing the vendor that you are serious about doing business and are not just window-shopping. The vendor will take your needs into consideration when preparing the quote, and you will have a better chance of getting a fair price.

3. Bundle and Save

Bundle and Save

Bundling services is a strategy that can help you negotiate the pricing of Paylocity. The vendor may offer a package deal for their payroll and HR services with a higher discount. This is especially relevant if you require both services. Paylocity also has different tools such as recruiting assistance, onboarding and learning, and performance management capabilities that you can bundle. Bundling services into one agreement will save your business money in the long run.

4. Sign a long-term contract

Long term contract

If you are confident that you will be using the Paylocity system for a long period, you can try negotiating a long-term contract with the vendor. Typically, this entails a discount in the short term in exchange for a longer-term commitment. This approach can be an effective negotiation tactic, and it can benefit both parties in the long run.

5. Be open to negotiation

Be Open to Negotiation

The most crucial factor when negotiating Paylocity’s pricing is to be open and transparent about your requirements and budget. Each organization’s needs are different, and vendors understand this. If you are sincere, there is likely a deal to be made that will benefit both parties. Paylocity also offers free demonstrations of their platform, reaching out to an account representative can get you started.

In conclusion, negotiating the pricing of Paylocity requires some preparation and strategy. It’s important to do your research and have a list of requirements to get an accurate quote. You can also bundle services, sign a long-term agreement, or be open to negotiation. By following these tips, you’ll be better equipped to get the best possible deal on Paylocity’s powerful software suite.

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