What Is The Purpose Of A Source Document – Explain the differences between data capture, data entry, and data entry.

Discuss guidelines for effective screen design Describe and design data entry screens, action control screens, graphical user interfaces, and help screens Explain input control techniques

What Is The Purpose Of A Source Document

Quality of Output Depends on Quality of Input Key Goals of Input Design User-Friendly Interface Input Processes to Ensure Data Quality, Accuracy, and Timeliness Click to view Figure 7-1

Engineering Change Notice (ecn) Definition

Definitions Data Capture Identifying and recording source data Data entry Converting source data into computer-readable form The process of data acquisition is the process of entering computer-readable source data into an information system.

Four Key Objectives of Input Design 1. Select Input Media and Methods 2. Develop Effective Input Procedures 3. Reduce Input Volume 4. Reduce Input Errors

Input Media and Methods of Data Entry Group Entry Method Data entry is done over time Data collection (batch) is entered at one time Online data entry method Also called direct data entry Data is validated and immediately available See Figure 7-2 click on

Input media and data entry methods Source data automation Combines online data entry with online data retrieval Uses magnetic data strips and swipe scanners Common examples: ATMS, point-of-sale, barcode readers, patient wristbands, libraries

Different Natural Language Generation Tasks Ppt Graphics

Reduce Input Volume Less Volume Means Less Time, Energy, and Cost Four Guidelines 1. Enter only necessary information 2. Do not enter information that can be obtained from system files or calculated from other data 3. Do not enter continuous information 4. Use codes Figure 7-3 click to view

12 Should commercial users ever enter data collected for verification purposes? Online data entry allows immediate verification, but integrated login methods can be verified by entering a second data element such as the customer name in addition to the login data, customer number, and the data must match a specific record when entered. and the disadvantage: this method can detect invalid records, but it involves more time and costs

13 Key QUESTIONS Should Prover products change to an online data entry system? Scales: data accuracy, customer satisfaction, and company image Damage: more expensive Are there valid reasons for this change? What cost issues should be investigated? What factors should be considered?

Reduce input errors Fewer errors mean better data quality Eight Types of Data Checks 1. Consistency Checks 2. Existence Checks 3. Data Type Checks 4. Range Checks 5. Causality Checks 6. Validity Checks 7. Group Checks

Ais Source Documents Assignment And Examples

Six Key Tasks 1. Data entry and entry procedures 2. Design source documents for data retrieval or devise other methods of data retrieval 3. Design input data records 4. Design data entry screens 5. Design user interface screens 6 • Design audit trails and system security measures

Source documents Request and collect input data Can prompt or authorize input processes Provide a record of the original transaction Form layout instructions Allow sufficient space Provide clear instructions Provide logical organization Use information effectively Click to view Figure 7-4

Form Zones Administrative Zone Administrative Zone General Zone Authorization Zone Source documents can be external or internal Click to view Figure 7-5 Click to view Figure 7-7 Click to view Figure 7-6 7- Click to view Figure 8 Figure 7-9

Multiple Record Designs for Designing and Documenting Group Input Records for Processes Containing Recurring and Recurring Data Recurring Fields (non-repeating data) Recurring Fields Click to view Figures 7-10 Click to view Figures 7-11

Solved A) State The ‘generic Purpose’ Of Human Resource

Must be logical and easy to follow, difficult to use, time-consuming, and error-prone Design results are poor Click to view Figures 7-13

1. Screens should be attractive and uncluttered 2. Information on a screen should be presented in a meaningful, logical order 3. Screen designs should be consistent 4. Messages should be clear, understandable and professional 5. Messages should stay on the screen; Click to view images 7-14 for the respective times

6. Special effects should be used sparingly 7. Users should receive feedback 8. Screen designs should be documented and approved as soon as possible Click to view images 7-14

1. Restrict user access to data entry areas 2. Provide explanatory text for each field and show the user where to enter data 3. Show sample form if necessary 4. Require button completion for each field 5. Do not require users to enter special characters 7 Click to view photos 15 – Click to view photos 7-16

Open Source License

6. Do not require users to enter leading zeros or trailing spaces for alphabetic fields 7. Do not require users to enter trailing zeros followed by a decimal point. Display a list of acceptable values ​​for a limited number of selection fields

11. Provide a way to exit the data entry screen without entering the current record 12. Allow verification of the accuracy of input data 13. Provide a means of moving between form fields in a default or alternate order; 14. Design a screen layout that matches the layout of the source document, click to view Figures 7-17

15. Allow the operator to add, modify, delete and view records 16. Create a method that allows operators to search for a specific record.

27 When do I need to validate my Trading Login information? Is it better to check values ​​as soon as each value is entered or wait until all fields are entered? What issues should be addressed? What field is involved and does it affect other fields? Can information be verified during login? Can missing data be retrieved later? Which method do users prefer?

Great Sets Of Primary Source Documents For U.s. History Lessons

28 SPECIAL QUESTION In Boolean toys, should individual users be allowed to choose data entry and validation methods, or should a custom method be required? What are the pros and cons of allowing different authentication methods in one system?

Users can control system actions with interactive menus and display menu screens Menus display a list of user selectable options Click to view Figures 7-18

Users can control system actions with interactive menus and display menu screens Menus display a list of user-selectable options A menu-driven system uses a hierarchy of main menus and hotkey combinations can be used in menu design Click to view Figures 7-19

User writes immediate response Responses may include commands Structured Query Language (SQL) may be used Question/answer screens may be used Natural language techniques similar to Internet search engines Click to view Figure 7-22

Easy Primary Sources Activities

Menus and prompt screens can be combined Click to view Figure 7-23a Click to view Figure 7-23b

GUI environment includes process control and data management GUI environment is easy to use, menu bar toolbar Click to view Figure 7-24

Click on a command key or toolbar Click on a key Context-sensitive help provides help as you work in progress Click to view Figure 7-29

Click on a command button or toolbar Click on a special button Context-sensitive help provides on-the-job help User-selected help hypertext Uses links to display additional information on related topics Click to view Figures 7-30

What Are Footnotes?

Give users a direct way to return to the application after getting help Use easy, simple, clear help text to name each help screen Provide attractive, uncluttered screens Provide relevant examples Use hyperlinks Include contact information for people or departments responsible for helping users

43 Access Control Effective resource document design to ensure data is correct, complete, and secure Data validation Group access controls Log files for rejected records Audit trails Data security measures, encryption, and access procedures Record retention policies Click to view 7-31 pic

Screen and form generators Useful tools during input design as well as output design Screen and form generators interact with data dictionary Screens and forms can include internal field validation checks, along with design specifications, can be quickly generated for user approval.

45 SOFTWEAR, LIMITED SWL will use the Pacific Software Solutions payroll package and develop its own ESIP system Rick Williams and Becky Evans will attend the Pacific Training Workshop Tom Adams, programmer/analyst, will work on access, forms and switches for the ESIP system

Analyse: Why? Purpose, Audience, Message, Intent So

Design a Compatible Data Entry Screen Create Templates Get Permissions Click to view Figure 7-34a Click to view Figure 7-34b

Design Source Document Design Compatible Data Entry Screen Create Templates Obtain Permissions Click to view Figure 7-35

Design the source document Design the corresponding data entry screen

Uses command keys, icons, and push buttons to allow users to select data entry screens and other options Provides user assistance Provides a way to log out of the ESIP Click to view Figure 7-39

Solution: Recording Business Transactions

52 SOFTWEAR, LIMITED Tom started by designing the ESIP Option form that would be the default document Next, Tom designed the matching data entry screen Finally

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