Why Invite a Guest to Monday.com?

monday.com inviting guests

Monday.com is a platform that provides collaboration solutions for teams. It is designed to help teams manage their tasks and projects efficiently. One of the useful features of this platform is its ability to invite guests. Inviting guests means bringing in external people into your team’s project so they can collaborate with you using the platform. There are different reasons why you might want to invite guests to your monday.com account.

Collaboration with clients and stakeholders

Inviting clients and stakeholders to access your project board is essential to keep them updated on the project’s progress. It enhances transparency and collaboration, making it easier to communicate with them about the project’s status. Clients can provide feedback and get involved in the decision-making process. Stakeholders can also provide input that could be valuable to the project’s success. Additionally, inviting guests helps maintain good relationships with clients and stakeholders, showing your team’s commitment to producing quality work.

Collaboration with freelancers and contractors

Another reason to invite guests is working with external professionals or consultants. Sometimes a team may require specialized skills that are not available within the team, or there may be a need to supplement the workload temporarily. Inviting freelancers or contractors to your project boards improves collaboration, facilitates a smooth flow of work, and allows you to track their progress.

Collaboration with team members from other organizations or departments

In some organizations, teams may need to work on a project with external teams or other departments within the same organization. Inviting these people to the project board enables you to collaborate seamlessly and ensures that everyone is kept in the loop. It also saves time and enables productive communication as all team members can access the progress of the project.

Collaboration with academic researchers and students

Most academic research requires teamwork. Inviting academic researchers and students to monday.com provides an avenue for them to exchange ideas, provide input and feedback, and track the progress of the research project. It enables smooth communication among team members and provides everyone a clear understanding of what has happened, what tasks still need recognition and who will undertake them.

In conclusion, inviting guests is an important feature of monday.com. It helps to enhance transparency and collaboration, enables better communication between team members and external stakeholders. It is an excellent way to keep everyone updated, track the progress of work, and facilitate productive communication.

Step-by-Step: How to Invite a Guest to Monday.com

Monday.com logo

Monday.com is a project management tool that allows users to collaborate in real-time with their team on tasks, timelines, and projects. One of the key features of Monday.com is the ability to invite guests to work on projects with you. Guests are users who don’t have login credentials for Monday.com but can still be invited to work on specific tasks or projects.

Inviting guests to Monday.com allows them to become part of the team and work on specific tasks without needing a full account. Guests can be invited to join boards, tasks, or groups and given certain permissions, allowing them to complete specific tasks while allowing full members of the team to monitor their progress.

Step-by-Step Guide

Inviting a Guest to Monday.com

To invite a guest to your Monday.com account, follow these simple steps:

Step 1: Log in to your Monday.com account and choose the board or project you want to add a guest to.

Step 2: Click on the share button located in the upper-right corner of your board.

Share Button in Monday.com

Step 3: Select “Invite new member.”

Invite New Member on Monday.com

Step 4: Enter the email address of the guest you want to invite. If you are inviting multiple guests, separate their email addresses with commas.

Enter Guest Email Address on Monday.com

Step 5: Choose the role you want to assign to the guest. Guests can be assigned one of three roles:

  • Guest: can only view tasks and files but not make any changes.
  • Member: can make changes but cannot invite or remove other members or guests.
  • Admin: can make changes and invite or remove other members or guests.

Assign Role to Guest on Monday.com

Step 6: Customize the message that will be sent to the guest and click “Send.”

Customize Message on Monday.com

Once the guest receives an invitation email, they will be prompted to create a Monday.com account or log in if they already have an account. After that, they will be added to the project or task as a guest and can start collaborating with the rest of the team.

Inviting guests to Monday.com can be extremely helpful when working with clients, freelancers, or anyone who needs access to a project without needing a full account. Monday.com makes it easy to invite guests and assign them specific roles, giving you complete control over the project and ensuring that everyone is on the same page.

Customizing Guest Access on Monday.com

Monday.com Guest Access

Monday.com is a project management tool that allows teams to collaborate on tasks and projects. One of the great features of Monday.com is the ability to invite guests to your boards. These guests can be clients, contractors, or anyone who needs to see the progress of your project.

When you invite a guest to your board, you can customize their access level. This is important because you don’t want guests to have access to sensitive information or to be able to make changes to your board. There are three access levels for guests: Viewer, Commenter, and Member.

The Viewer access level gives the guest read-only access. They can view your board and all of its contents, but they cannot make any changes or add any comments. This level of access is perfect for clients or stakeholders who need to see the progress of your project but do not need to be involved in the day-to-day activities.

The Commenter access level allows the guest to add comments to your board. This level of access is still read-only, but guests can now leave feedback or ask questions about specific tasks or items on your board. This level of access is great for contractors who need to communicate with your team but do not need to make any changes to your board.

The highest level of access is Member. This access level allows guests to make changes to your board. They can add and remove tasks, update information, and make comments. This level of access is useful for contractors or team members who are working on specific tasks or projects and need to be able to make changes to your board.

To customize a guest’s access level, you will need to go to the Members section of your board. From there, you can click on “Add member” and enter the guest’s email address. You will then be taken to a screen where you can select their access level. Once you have selected their access level, you can click “Invite” and the guest will receive an email invitation to join your board.

Customizing guest access levels on Monday.com is a crucial part of project management. It ensures that guests have the right level of access to your board and that sensitive information is kept secure. By taking a few extra minutes to customize each guest’s access level, you can rest easy knowing that your project is in good hands.

How to Invite Guests on Monday.com

invite guests monday.com

Inviting guests on Monday.com can be done in a few simple steps. First, click on the “People” button on the left-hand side of the board. Next, select the “Guests” tab at the top of the pop-up window. From there, you can click “Add Guest” and enter the email addresses of the guests you want to invite. Don’t forget to customize permissions for each guest before sending the invitations, so they only have access to the areas they need!

Customizing Permissions for Guests

customize guest permissions monday.com

One of the best practices for managing guests on Monday.com includes customizing guest permissions. This feature allows you to give guests access to only the vital information they need to see and nothing more. For example, you may want a vendor to have access to a particular project board, but not allow them to edit or delete any columns of data in it. To customize guest permissions, click on the three-dot menu by the guest’s name and select “Edit Access.” Check or uncheck the boxes to enable/disable specific permissions, then click “Save.”

Using Guest Restrictions on Monday.com

guest restrictions on monday.com

If your organization has confidential information that should remain hidden from guests, you can use “Guest Restrictions” in Monday.com. Guest Restrictions are a set of rules that control what guests can and cannot access. Admins can define these restrictions to minimize the risk of unauthorized access or data leaks. To use guest restrictions, go to the “People” tab, select the “Guest Restrictions” tab, and create a new set of rules. Then, apply these rules to the guests you want to restrict permission for.

The Benefits of Guest Management on Monday.com

benefits of guest management on monday.com

The benefits of managing guests on Monday.com include better security, efficient collaboration, and improved communication. Guest management lets you control and monitor guest access to different workspaces, boards, and projects, reducing the risk of unauthorized access or data leaks. Efficient collaboration means guests can seamlessly work on projects without access limitations or added complexity. Improved communication is a result of streamlining guest access, reducing communication gaps, and avoiding delays. Better guest management leads to better teamwork and productivity!

Monitoring Guest Activity on Monday.com

Monitoring Guest Activity on Monday.com

monday.com is an innovative online platform that streamlines workflow and project management. One of the useful features of monday.com is the ability to invite guests to join a workspace. Guests are external members who have limited access to the boards, and are typically vendors, clients, or contractors. This article will cover how to invite a guest to a workspace on monday.com, and how to monitor their activity once they join.

How to Invite a Guest on Monday.com

How to Invite a Guest on Monday.com

Inviting a guest to a workspace is a simple process that can be done in a few easy steps. When adding a guest to a board, keep in mind that they can only see the board that they have been added to, and any sub-items that are added to this board. Here are the steps to invite a guest:

  1. Click on the board that you want to invite the guest to.
  2. Click on the “Invite” button on the top right corner.
  3. In the pop-up window, type in the guest’s email address and select “Guest” as their access level.
  4. You can also customize the guest’s permissions to limit their access or enable them to share files, depending on their role.
  5. Click “Invite” to send the invitation to the guest.

Once the invitation has been sent, the guest will receive an email with a link to the board. They can create an account or sign in to their existing one, and will be redirected to the board that they have been invited to. The guest will only see the tasks and information that they have been granted access to, and will have limited options when it comes to editing or adding content.

Monitoring Guest Activity

Monitoring Guest Activity

While guests have limited access to boards, it is still important to monitor their activity. This will ensure that they are completing their tasks on time, and that there are no delays in the project. Here are some ways to monitor guest activity:

  1. Set clear expectations: Before inviting a guest, make sure that their role and responsibilities are clearly defined. This includes deadlines, deliverables, and communication protocols. Document these expectations and share them with the guest, so they are aware of what is expected of them.
  2. Assign tasks: Assign tasks to the guest that are specific and measurable. This ensures that they know what they need to accomplish and by when.
  3. Track progress: Use monday.com’s reporting tools to track the guest’s progress against their tasks. Check in with them regularly to review their progress and provide feedback.
  4. Enable notifications: Set up notifications for guests so that they are informed of any updates or changes made to their tasks. This keeps them in the loop and ensures that they are updated in real-time.
  5. Communicate regularly: Communication is key to managing guests effectively. Schedule regular check-ins with the guest to discuss how they are progressing, and to give them an opportunity to ask any questions or raise any concerns.

By following these steps, you can ensure that guests are completing their tasks on time and contributing to the overall success of the project. In addition, monitoring guest activity will help you identify any potential bottlenecks or issues, and take corrective action before they become bigger problems.


Inviting guests to monday.com is a great way to collaborate with external stakeholders and streamline project management. By monitoring guest activity, you can ensure that they are contributing to the project and meeting their deadlines. By following these tips, you can effectively manage guests on monday.com and ensure the success of your projects.