What is the Average Monthly Cost of Hiring a Bookkeeper?

Understanding the Role of a Bookkeeper

Bookkeeper Role

Running a business requires a lot of work, from managing employees and keeping track of expenses to developing marketing strategies and maintaining customer relationships. However, one task that often gets overlooked is bookkeeping, which involves recording financial transactions and keeping records organized. It may not be the most exciting part of running a business, but it’s a crucial one nonetheless. To better understand how much a bookkeeper costs per month, it’s important to know what a bookkeeper does and what their role is in your business.

At the most basic level, a bookkeeper is responsible for recording financial transactions in a business’s general ledger. This includes everything from sales and purchases to payments and receipts. Bookkeepers also reconcile bank and credit card statements, create financial reports, and manage accounts payable and receivable. In addition, they ensure that all financial records are up to date, accurate, and compliant with accounting regulations.

However, the role of a bookkeeper can vary depending on the size and complexity of a business. For example, a small business with only a few employees may only require basic bookkeeping services, while a larger corporation may need a bookkeeper with more specialized skills and knowledge. Some bookkeepers may also handle payroll, taxes, and even budgeting and forecasting.

Regardless of their specific duties, bookkeepers play a vital role in ensuring that a business runs smoothly and efficiently. By keeping accurate financial records, businesses can make informed decisions about their finances and identify areas for improvement. They can also avoid potential tax issues and penalties, as well as maintain good relationships with creditors and investors by demonstrating financial responsibility.

So, how much does a bookkeeper cost per month? The answer, of course, depends on a variety of factors, including location, experience, and the scope of services required. According to PayScale, the average hourly wage for a bookkeeper in the United States is $17.45, with salaries ranging from $12.73 to $25.72 per hour. However, some bookkeepers may charge a flat monthly fee for their services, which can range from a few hundred dollars to several thousand, depending on the size and complexity of a business.

It’s also worth noting that outsourcing bookkeeping services can be a cost-effective solution for businesses that don’t have the resources to hire a full-time bookkeeper. By working with a virtual bookkeeping service, businesses can access professional bookkeeping services without the costs associated with an in-house employee. Virtual bookkeepers typically charge a monthly fee based on the services required, which can vary depending on the business’s size, industry, and location.

In conclusion, bookkeeping is an essential function of any business, large or small. While the cost of a bookkeeper can vary depending on a variety of factors, the value they bring to a business is immeasurable. By keeping accurate financial records and providing insights into a business’s finances, bookkeepers can help businesses thrive and grow.

Factors Influencing Monthly Bookkeeping Costs

Factors Influencing Monthly Bookkeeping Costs

Bookkeeping services are integral to any business, but the cost involved in hiring one can be a major concern. Various factors play a significant role in determining the monthly bookkeeping cost for a business. These factors differ depending on the size, location, and nature of the business. In this article, we will explore these factors and help you understand how much a bookkeeper costs per month depending on these.

1. Business Size

Business Size

The size of a business is the most fundamental determinant of monthly bookkeeping costs. A small business with fewer transactions will have lower bookkeeping fees compared to a medium or large business. Enterprises with a high volume of financial transactions require more attention, time, and effort to keep accurate records. Therefore, bigger businesses with a lot of financial activity can expect to pay higher bookkeeping fees than their small counterparts.

Small businesses are usually charged hourly rates, ranging from $20 to $50 per hour of work. Medium-sized companies also pay hourly rates, but the range can be higher, typically $50 to $100. Large businesses with complex financial needs, on the other hand, pay an average of $2,500 to $7,500 per month for bookkeeping services.

2. Type of Bookkeeping Services Needed

Type of Bookkeeping Services Needed

The type of bookkeeping services a business needs can also affect monthly bookkeeping rates. Some companies may require basic services such as bank statement reconciliation, invoice coding, and financial statement preparation. On the other hand, some businesses may require more advanced accounting services such as payroll processing, tax filing, and financial analysis.

The cost of bookkeeping services will depend on the level of complexity of the accounting services. If a business needs basic bookkeeping services, they can expect to pay on the lower end of the price range. However, companies that require more advanced services such as tax preparation and payroll processing will pay on the higher end of the price range.

Many bookkeepers operate on an hourly or project basis. A basic bookkeeping package may cost between $200 and $400 per month, while mid-range services can cost between $500 and $1,500. High-level bookkeeping and accounting services will cost from $2,500 up to $10,000 per month.

3. Location of the Bookkeeper

Location of the Bookkeeper

The location of the bookkeeper also influences monthly bookkeeping expenses. Bookkeeping rates are determined by the cost of living and wage rates in the area where the bookkeeper is located. Urban areas where the cost of living is high, bookkeepers charge a higher rate because of high overhead costs. On the other hand, bookkeepers who work in rural areas charge less as the overall cost of living is lower.

Moreover, location also affects tax rates. Some states have different tax requirements, and bookkeepers will adjust their prices accordingly. A bookkeeper’s location and tax structure may cause fluctuations in bookkeeping prices. Therefore, businesses should choose a bookkeeper based on their location and how it affects bookkeeping fees.

4. Experience and Qualifications

Experience and Qualifications

Experience and qualifications also influence bookkeeping costs. In general, the more experienced and qualified a bookkeeper is, the higher their fees will be due to demand and the quality of work. Bookkeepers who have a higher level of certification or skill in specialized bookkeeping technology tend to charge higher fees than those who are just starting their career.

Moreover, experienced bookkeepers can provide more comprehensive and efficient bookkeeping services, reducing the chances of errors and inaccuracies in financial records. This means businesses should be prepared to pay more for seasoned bookkeepers, but it can lead to better financial management and greater cost savings in the long run.


Bookkeeping fees vary widely depending on a variety of factors such as business size, type of bookkeeping services, location of the bookkeeper, and experience and qualifications of the bookkeeper. By understanding these factors, businesses can estimate how much they can expect to pay for monthly bookkeeping services and choose the right bookkeeper for their needs and budget. It’s essential to keep in mind that overcommitting or skimping on bookkeeping services can harm the long-term financial stability of a business, so it’s always best to consult with bookkeeping professionals before making any choices.

Average Costs of Bookkeeping Services

bookkeeping services

Bookkeeping is an essential part of running a successful business. It’s important to stay organized and keep track of all your transactions and finances. However, many business owners may find themselves struggling to keep up with all of these tasks, which is where a bookkeeper comes in. But how much does a bookkeeper cost per month? Let’s take a closer look at the average costs of bookkeeping services.

Hourly Rates vs Monthly Packages

bookkeeping hourly rate

When it comes to bookkeeping services, there are typically two options for pricing: hourly rates or monthly packages. Hourly rates can range anywhere from $20-$50 per hour, depending on the level of experience and location of the bookkeeper. Monthly packages, on the other hand, typically range from $200-$1,000 per month, depending on the size and complexity of the business.

Factors that Affect Bookkeeping Costs

bookkeeping services cost

There are several factors that can affect the cost of bookkeeping services, including:

  • Business Size: The larger the business, the more transactions and accounts there are to manage, which can increase the overall cost of bookkeeping services.
  • Complexity of Finances: If a business has complex financial transactions, such as investments, loans, or multiple revenue streams, the bookkeeper may need to spend more time managing these accounts, which can increase the cost of services.
  • Location: Bookkeeping rates can vary depending on your location, with higher rates found in larger cities.
  • Experience Level: A bookkeeper with more experience may charge a higher hourly rate or monthly package fee.
  • Frequency of Service: If a business requires daily or weekly bookkeeping services, the cost may be higher than if the services are only needed on a monthly basis.

Bundling Services for Cost Savings

bookkeeping services bundle

Many bookkeepers offer bundled packages that include other services, such as tax preparation, payroll management, or financial consulting. These packages can save businesses money in the long run, as they often result in discounted rates for combined services. Additionally, bundling services with one provider can save time and reduce the risk of miscommunication between multiple providers.



Overall, the cost of bookkeeping services varies depending on several factors, including business size, complexity of finances, location, experience level, and frequency of service. It’s important for businesses to determine their specific bookkeeping needs and find a provider that offers services that meet those needs within a desired budget. Bundling bookkeeping services with other financial services can also result in cost savings over time.

The Importance of Investing in Professional Bookkeeping


Bookkeeping is one of the most essential aspects of running a business. It provides a detailed record of all financial transactions and helps business owners make informed decisions about their company’s finances. Hiring a professional bookkeeper may seem like an additional expense, but in reality, it can save you money in the long run.

How Bookkeeping Costs Are Determined

calculating costs

The cost of bookkeeping services can vary depending on the size of your business, the complexity of your financial transactions, and the specific services you need. Bookkeeping services can be charged hourly, monthly, or quarterly, and the rates can range from $25 to $200 per hour.

The bookkeeper’s experience and credentials may also affect the cost. A bookkeeper with a higher level of education or certification such as a Certified Public Accountant (CPA) may charge more than someone without those credentials. Keep in mind that hiring an experienced and certified bookkeeper may help you avoid mistakes that can lead to costly penalties and fines.

The Benefits of Hiring a Professional Bookkeeper

benefits of hiring a professional bookkeeper

One of the biggest benefits of investing in professional bookkeeping services is accuracy. Bookkeeping professionals have the expertise and knowledge to accurately record, organize, and reconcile financial transactions. This ensures that your financial records are up-to-date and accurate, which can help you avoid costly mistakes and save you time in the long run.

Another benefit of hiring a professional bookkeeper is that they can help you save money on your taxes. Your bookkeeper can keep track of deductible expenses and ensure that you are claiming all available tax deductions. They can also prepare financial statements and reports that can be used to make informed business decisions and potentially increase profits.

Additionally, outsourcing bookkeeping services can free up your time and resources to focus on other aspects of your business, such as customer service and sales. This can help you grow your business and improve your bottom line.

In-House vs. Outsourced Bookkeeping Services

in house vs outsourced bookkeeping

Another consideration is whether to hire an in-house bookkeeper or outsource the services to a professional bookkeeping company. Hiring an in-house bookkeeper can be more expensive, as you will need to provide salary and benefits. In-house bookkeeping may also require additional resources, such as office space and equipment.

Outsourcing bookkeeping services to a professional bookkeeping company can be more cost-effective. You only pay for the services you need, and outsourcing can save you money on overhead costs. Professional bookkeeping companies also have the expertise and experience to handle complex financial transactions, providing you with peace of mind that your finances are in good hands.

Final Thoughts

This article is making you aware

Investing in professional bookkeeping services is essential for any business that wants to thrive. Professional bookkeepers can help you save money, improve accuracy, and free up your time and resources so that you can focus on growing your business. Whether you choose to hire an in-house bookkeeper or outsource the services to a professional bookkeeping company, the benefits of professional bookkeeping are undeniable.

Tips for Choosing the Right Bookkeeper for Your Business

Choosing a bookkeeper

When running a business, it is important to keep track of transactions, expenses, and revenues. This is where a bookkeeper enters the picture. They are responsible for maintaining accurate financial records. However, choosing a bookkeeper can be challenging, especially if you have no idea how much they cost per month. Here are some tips to help find the right bookkeeper for your business:

1. Determine Your Business Needs

Small Business Accounting Services

The first step to choosing the right bookkeeper is determining your business’s needs. Identify the specific financial tasks that you need help with, such as general accounting, tax preparation, or payroll services. Knowing what you require will help you narrow down your search and find a professional with expertise in your field.

2. Research Potential Bookkeepers

Bookkeeping Services

Once you know what you need, start researching potential bookkeepers. Ask for referrals from colleagues or search online for bookkeeping services in your area. Once you have a list of potential professionals, check their credentials, read reviews, and ask for references to ensure they are qualified and trustworthy.

3. Consider Their Expertise and Experience

Expertise and Experience

It is crucial to choose a bookkeeper with expertise and experience in your industry. Different businesses have varying accounting needs, and a bookkeeper who specializes in your industry can provide valuable insights and advice. In addition, an experienced bookkeeper can help you avoid costly errors and streamline your financial processes.

4. Compare Prices

Compare Prices

The cost of hiring a bookkeeper varies depending on their experience, location, and the services you need. Some bookkeepers charge by the hour, while others have a monthly or annual fee. To get the best value for your money, compare several candidates’ prices and services, and ask for a detailed breakdown of their fees. Be wary of low-priced services that may result in low-quality work.

5. Communication and Availability

Communication and Availability

Choosing a bookkeeper who communicates well and is available when you need them should be a priority. You want a professional who is responsive to your inquiries and can answer your questions in a timely manner. Clear communication between you and your bookkeeper will ensure that your financial records are accurate and up-to-date. Find out how the bookkeeper prefers to communicate and how often they will provide you with updates.

Choosing the right bookkeeper for your business is crucial for maintaining accurate financial records. By determining your business needs, researching potential candidates, considering their expertise and experience, comparing prices, and checking their communication and availability, you can find the right bookkeeper for your business.

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