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Describe The Activities In Each Phase Of The Cell Cycle

Describe The Activities In Each Phase Of The Cell Cycle

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To an outsider, this project management process may seem easy… just talking to clients, scheduling meetings, assigning tasks, and reminding team members of deadlines.

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But anyone who has managed a project will tell you more than that, which is why the project lifecycle is so useful

The Project Life Cycle is a 4-step framework that helps project managers successfully guide their projects from start to finish. The purpose of the project lifecycle is to provide an easy to follow framework to guide projects

Understanding and planning for the 4 phases of the project lifecycle can help you manage, organize, and plan so that your project goes off without a hitch.

Describe The Activities In Each Phase Of The Cell Cycle

The initial phase of the project management lifecycle is when you meet with clients and stakeholders to understand their goals, motivations, and expectations for the project.

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The goal at this stage is to hash out the high-level goals that need to be met for you to consider the project a success. There is a lot of research, discovery and discussion, but very little detailed planning at this stage

If you want more information, we’ve got a comprehensive guide to writing a project management plan It covers project management basics with all the elements that need to be included You can also get PMP certification to get specific training on how to do this

Start by talking to your stakeholders or customers to find out their needs Try to find out what’s important to them, what projects they’ve tried in the past, and what they hope to see in the future.

From there, you can move on to creating concrete objectives and deliverables that your team will be accountable for, given the project’s scope and available resources.

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Be sure to document the takeaways from these initial meetings… When the project gets to the closing stage, you’ll want to have a record of the agreed-upon deliverables.

Pro-tip: Set S.M.A.R.T (Specific, Measurable, Attainable, Relevant, Time Bound) Goals For example: “In 3 months, increase blog conversion rate by 5%”. Outline project risks, dependencies, constraints and priorities

Once you’ve mapped out high-level project goals, it’s time to explore all the variables that could affect project progress, including:

Describe The Activities In Each Phase Of The Cell Cycle

By quickly identifying all of these variables, you can iron out many potential problems before you throw off your entire project timeline.

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A risk breakdown structure, like the one below, can help you identify and evaluate all of your project’s risks A risk breakdown structure is a hierarchical representation of risks, starting with the highest level risk and then breaking it down into more granular risks. It can be an essential tool for project risk management

With a handle on all the variables at play, you can start breaking the project down into more actionable steps. Set boundaries on the project scope based on your timeline and the resources at your disposal, and think about what skill sets your future team will need.

Mind maps and flowcharts can be helpful in organizing all the moving parts to map out what’s logical on the project constraints.

All the details you establish in the initial phase should be outlined in a project proposal, the single major deliverable for this initial phase

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A project proposal is a report that details all the goals, scope, requirements, budget, participants, and timeline of a project.

Not to be confused with a project plan, which includes a more in-depth description of how the project will be implemented, a project proposal should be no longer than a few pages.

Either way, when you’re a few months into the project, trying to prioritize your team’s work and make decisions that affect the direction of the project, you’ll thank yourself for creating clear documentation of these high-level project goals.

Describe The Activities In Each Phase Of The Cell Cycle

Make sure your project lifecycle visualization sits within your company branding for a truly professional-looking design. Business users can use My Brand Kit and see their company colors, logos, and fonts automatically applied to the template.

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Business users can also invite feedback directly to their designs with the Ment feature Learn more about My Brand Kit, comment mode, and more features of a business account:

Once your project proposal is approved, it’s time to move on to the project planning phase of the project lifecycle

This project plan will be the source of truth for your team when any questions, conflicts, or problems arise throughout the project.

Creating a project roadmap is one of the most important project management lifecycle steps, important for organizing your team and keeping work on track. A project roadmap outlines all the start and end dates for each major project task (plus any big milestones you’re working on).

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Gantt charts (like the one below) are a great tool for project roadmapping, as they can show the duration and timing of many dependent tasks. They are suitable for planning and scheduling, and ultimately monitoring progress during the implementation phase of the project life cycle.

You can show multiple coordinated timelines on one chart, which makes it easy to account for task dependencies.

For example, this Gantt chart template shows project tasks for multiple teams over several months:

Describe The Activities In Each Phase Of The Cell Cycle

The visual format of a Gantt chart visualizes and adjusts for dependencies better than a spreadsheet. And since it’s visual, it’s easy for you to see, understand and give feedback on their upcoming actions.

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Once you have your roadmap, the last step in the planning phase is to assemble your team and hold a project kickoff, launching you into the next phase of the project lifecycle: the execution phase.

Check out this blog post for more Gantt chart templates 3. Project Implementation Phase: Turn your plan into action and monitor project performance

The project execution phase is the actual start of the project, when you have mapped out all the tasks and activities that you mapped out in the planning phase.

This is where most of the project work takes place, and it requires constant monitoring Expect to adjust your goals and roadmap as you get deeper into the project

The 4 Project Life Cycle Phases (with Templates For Each Stage)

Although most of your time in the execution phase of the project management process will be spent monitoring and making adjustments to keep the project on track, you will also need to keep stakeholders updated with any changes in project status.

Using a project status report template, like the one below, will help ensure that you don’t leave out any relevant details when you communicate with stakeholders.

While this status report template is short, it focuses on an executive summary, but includes space for notes from each team representative:

Describe The Activities In Each Phase Of The Cell Cycle

Once you’ve achieved your project goals and the results have been signed off by your stakeholders, it’s time for the project closure phase.

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A project retrospective is as much about reviewing the project’s success as it is about extracting learnings that are applicable to future projects. Projects will not go without obstacles, and there will always be things to learn that will facilitate the progress of other projects.

There are many ways to run a project retrospective meeting, but you should try to identify your biggest wins and losses and come up with solutions. If you are an outside consultant, you may also ask your client for feedback

Keep track of your notes somewhere that will be accessible by your entire team, such as a shared spreadsheet (or send an email after a meeting):

Another duty of a project manager in the project closing phase is to analyze the team’s performance based on the quality of their work and how well they are able to meet deadlines.

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This performance review can be provided to team members (or higher-ups) in an easy-to-read visual summary, like the one below:

But remember… your project is not complete until you have all the documents

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