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Payroll software automates your business’s payroll process by calculating employee wages and deductions and making sure they get paid, usually by direct deposit. The best payroll software for small businesses takes care of payroll reliably and with minimal effort. For most companies, this means offering automated features, tax filing and payment options, direct deposit options, live support, and online employee access to past pay stubs.

Accounting And Payroll Software For Small Businesses

Gusto includes a range of HR features, such as health insurance administration and other benefits, in all of its plans.

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ADP offers a strong list of payroll features, and if your business is scaling, there are products for every stage of your growth.

QuickBooks Payroll is a logical choice for many small business owners who use QuickBooks Online for their accounting needs.

OnPay offers a wide range of payroll features plus benefits administration and HR tools for one basic rate.

Patriot Payroll offers an affordable selection of payroll features, with add-ons that can cover HR and timekeeping.

Online Payroll Software

All functions can be performed on a mobile device using a natural language chat-style interface — including adding a new employee, setting up and managing payroll, and awarding bonuses.

Gusto offers a full payroll service with unlimited payroll, tax returns and payments, as well as automated payroll options. Human resources features such as health insurance administration, employee self-assignment, and new state employee reporting are included in all pricing tiers. Employees also get access to a mobile app called Gusto Wallet that helps them track their finances, and can choose to pay by debit card. For businesses that want a human touch, the Premium level offers dedicated HR support. Gusto integrates with many third-party software products, including popular accounting applications such as QuickBooks Online, FreshBooks, and Xero.

ADP RUN offers a rich list of payroll features and solid customer support optimized for businesses with one to 49 employees. And if you’re planning to expand your business, ADP has products for every stage of growth up to 1,000 employees or more. The employee portal is available to view pay history and tax forms, or employees can download the Mobile Solutions app to track time, access retirement accounts and view benefits. ADP integrates with a wide variety of applications, including popular accounting software such as QuickBooks and Xero. Some downsides are that you have to speak to a sales representative to get a quote, and many features come at an extra cost.

For many small business owners who use QuickBooks Online for accounting needs, turning to QuickBooks Payroll is a logical choice for quick and convenient integration. The Basic plan offers a full suite of payroll features, including unlimited payments, automated tax filing, reliable payroll reports, and next-day direct deposit. Higher tiers add features like same-day direct deposit, HR Support Center, and mobile time tracking. At $125 per month plus $10 per employee, the Elite plan includes a personal HR advisor, expert setup assistance, and a no-tax penalty guarantee. Through the QuickBooks Workforce Portal, employees can access their payslips and personal information.

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OnPay keeps it simple, offering a wide range of features including payroll, HR and benefits for one basic rate – and the first month is free. Although designed for smaller businesses, it can handle larger payrolls and boasts support for specialized industries such as restaurants, farms, nonprofits, and churches. OnPay provides self-service tools and additional self-service features that allow employees to access payslips, update personal information, request time off and download tax forms. It integrates with accounting software such as QuickBooks Online, QuickBooks Desktop and Xero.

Patriot Payroll offers an affordable suite of well-rated products covering accounting and payroll, with add-ons that can cover HR and timekeeping. For cost-conscious companies looking for an integrated package, it’s worth a look. Note that the basic level does not include tax filing and filing. These features are included in the Full Service tier, which raises the monthly base fee to $37 — but keeps the employee fee low at $4 per month. Patriot guarantees that it will file its tax obligations on time and accurately, or it will pay penalties and interest. Accounting software integrations include Patriot Accounting, as well as the online and desktop versions of QuickBooks.

Introduced in 2021, Roll takes full advantage of newer mobile technologies while retaining the useful features and reliability of ADP. ADP Roll works on mobile using a natural language chat-style interface to manage payroll, add new employees, award bonuses – even set up your company’s payroll for the first time. No desktop experience required, although a desktop interface is available. Employee self-service options allow employees to manage their own profiles and information. Roll integrates with QuickBooks Online and you can choose to have your payroll records emailed to you and your accountant.

Payroll software is a program that helps streamline and automate the way your business pays its employees and contractors. Typically, it tracks each person’s hours and wages, automates their payroll deductions, and facilitates their payment via direct deposit. This means reliably accurate and timely paychecks. You can use payroll software to prepare reports for tax payments, salary history, and paid leave. Many products also calculate and file payroll taxes for you, so you don’t miss due dates or risk a wrong calculation. Payroll tax rules can be confusing, so this is a big plus.

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Most payroll software is cloud-based, rather than being confined to a single computer. You’ll start by creating an account online, then enter information about your company, such as its address, employees, bank account and payroll schedule. Most small businesses will also want to create integrations with their accounting software.

First, consider payroll software that is built for the size of your business. Payroll software companies often advertise themselves as solutions for businesses with a certain number of employees (eg 1-49). From there, find out which products integrate with your accounting software. If the systems are out of sync, you may need to manually enter payroll expense details into your accounting software.

The payroll software vendor ratings reward companies whose products and services are well-priced and work in a variety of payroll scenarios, among other criteria. Scores are based on weighted average scores across several categories, including total cost, core features, employee access, HR features, integrations, reporting and customer service. Learn more about how we rate payroll software services.

These estimates are indicative, but costs, features and contract requirements can vary significantly from business to business and vendor to vendor. We recommend that you shop around and compare several providers.

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Lisa A. Anthony is a writer on the Small Business team at , specializing in payroll and payment processing software. She has over 20 years of diverse experience in finance, lending and personal taxes. Before becoming a writer, Lisa worked as a loan officer, business analyst and freelance marketing consultant. Over the years, she has had the opportunity to interact directly with consumers to conduct product research, gather insights and evaluate user experience. She is based in San Diego.

Previous Experience: Writer at Intuit Turbo Tax, Loan Officer at Bank of America, Business Analyst at Wells Fargo Bank

Hilary Crawford is a small business writer at , with a special focus on business software products. Her previous roles include news writer and West Coast associate editor at Bustle Digital Group, where she helped shape news and technology coverage. She appears on Cheddar News and has also worked as a policy contributor for GenFKD. She is based in Traverse City, Michigan.

Christine Aebischer has been an assistant assigning editor on the small business team at , which has covered business and personal finance for nearly a decade. Previously, she was an editor at Fundera, where she developed service-oriented content on topics such as business lending, software and insurance. She has also held editorial roles at LearnVest, a personal finance startup, and its parent company Northwestern Mutual. She is based in Santa Monica, California.

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