How to Change 1099-MISC to 1099-NEC in QuickBooks

If you’re using QuickBooks to manage your business’s tax reporting, you need to make sure you’re following the latest tax laws. One recent change you’ll need to be aware of is that the IRS has introduced a new form for reporting nonemployee compensation: the 1099-NEC.

If you’ve been using QuickBooks to generate your 1099 forms in the past, you may have been using the 1099-MISC form for reporting nonemployee compensation. But starting with tax year 2020, the 1099-NEC is the proper form to use for this purpose.

Fortunately, QuickBooks has made it easy to switch from the old form to the new form. Here’s how to do it:

1. Open QuickBooks and go to the “Vendors” menu.
2. Select “Print/E-file 1099s” from the dropdown menu.
3. Click the “Get Started” button to begin the setup process.
4. Choose your filing method (print or e-file) and click “Continue.”
5. Review your company information and make any necessary updates.
6. When you get to the “Select Who You Paid” screen, choose the appropriate category for your nonemployee compensation payments. This should be either “Box 7: Nonemployee Compensation (NEC)” (for 1099-NEC reporting) or “Box 7: Miscellaneous income” (for 1099-MISC reporting).
7. Continue the setup process as prompted, making sure to review all of your information for accuracy.
8. Once you’ve completed the setup process, you can create, review, and submit your 1099 forms as usual.

By following these simple steps, you can ensure that you’re using the correct form to report your nonemployee compensation payments in QuickBooks, and that you’re staying compliant with the latest tax laws.

Understanding the difference between 1099-MISC and 1099-NEC


The 1099 forms are widely used in the United States for tax reporting purposes. These forms are used to report different types of income and payments made by businesses to individuals who are not employees. The most commonly used forms are the 1099-MISC and 1099-NEC. However, it is important to understand the difference between these two forms to ensure that your tax reporting is accurate and compliant with the IRS regulations.

The 1099-MISC was used to report non-employee compensation, rents, royalties, and other types of income. However, in 2020, the IRS has introduced a new form, the 1099-NEC which should be used to report non-employee compensation. This means that you must use the 1099-NEC form to report payments made to individuals who are not employees and who were paid $600 or more for their services during the previous tax year. The 1099-MISC still exists, but it should only be used to report other types of income that are not related to non-employee compensation.

So, if you are a business owner, it is essential to understand the difference between these two forms to ensure that you are using the correct form for your tax reporting. If you report non-employee compensation on the wrong form, you may be subject to penalties and interest charges. Therefore, it is important to have a clear understanding of the difference between these two forms before you begin your tax reporting.

It is also worth noting that the deadlines for filing these forms are different. The deadline for filing the paper 1099-MISC forms is February 28th, while the deadline for the paper 1099-NEC forms is March 1st. The deadline for filing the electronic versions of both forms is March 31st.

Overall, it is important to keep up-to-date with the latest IRS regulations and guidelines regarding tax reporting. Understanding the difference between the 1099-MISC and 1099-NEC forms is just one example of the many requirements that businesses must fulfill to ensure that they are compliant with federal tax laws and regulations.

Updating QuickBooks preferences for 1099-NEC

QuickBooks preferences for 1099-NEC

When it comes to tax season, it’s important to make sure your business documents are in order. One key aspect of this is correctly filing 1099 forms for any independent contractors you hired throughout the year. In 2020, the IRS introduced a new form, the 1099-NEC, which separates nonemployee compensation from other types of income previously reported on Form 1099-MISC. QuickBooks is an essential tool for many businesses and can be used to easily change 1099-MISC to 1099-NEC. This article will walk you through the process of updating QuickBooks preferences for 1099-NEC.

Step 1: Update QuickBooks

Before you make any changes to QuickBooks preferences, make sure the software is up to date with the latest version. To check for updates, click on the Help tab and select Update QuickBooks Desktop. This will bring you to a window where you can select the Update Now button and follow the prompts to install any available updates.

Step 2: Verify 1099 Preferences

Next, navigate to the Preferences section in QuickBooks by clicking on the Edit tab and selecting Preferences. Then, select Tax: 1099 from the left-hand menu. This will bring up a window with several options to set preferences for filing 1099 forms. Check that the information for each category is correct, including the Business Information, Accounts, and Vendor Information.

It’s important to review your accounts to make sure they are correctly marked as eligible for 1099 reporting. Only accounts marked as 1099 eligible will appear in the Account Name drop-down list when you prepare your 1099 forms in QuickBooks. To verify your accounts, select the Accounts button and review the accounts to ensure the 1099 Box is checked. If it is unchecked, select the checkbox to enable 1099 reporting for that account. When you’re finished, select OK.

Step 3: Update Vendor Information

After you’ve verified your preferences, you can update your vendor information to ensure the appropriate vendors are marked for 1099-NEC reporting. To do this, open the Vendor Center and select the vendor you want to update. Select the Edit button, then select the Tax Settings tab. Located under the Tax Settings is the 1099 section. Tick the Mark this vendor for 1099 checkbox.

If a vendor has multiple Tax IDs or Request for Taxpayer Identification Number forms on file, select the appropriate one from the filing name drop-down list. If there are notes or special instructions needed for the vendor, select the checkbox that says “Vendor eligible for the miscellaneous 1099 form” and then select OK.

Step 4: Generate 1099 Forms

Now with your QuickBooks preferences updated, you can easily generate 1099-NEC forms for your independent contractors. Select the Vendors tab and then select Print/E-File 1099s. QuickBooks provides simple step by step directions for creating the forms it can feel overwhelming at first due to the number of selections available.

However, with QuickBooks updated to the most recent version, preferences, and vendor information verified, creating 1099-NEC forms is simple and straightforward. With only a few clicks, you can generate accurate and timely 1099-NEC forms for the contractors you used throughout the year.

Reviewing and Editing Vendor Information in QuickBooks

QuickBooks Vendor Information

When running a business, keeping track of vendors is an important part of financial management. QuickBooks offers tools that make this process easy, including the ability to add, edit, and review vendor information. This subtopic will discuss how to review and edit vendor information in QuickBooks, including an in-depth look at the different fields available.

There are two primary ways to access vendor information in QuickBooks. The first is through the Vendors Center, which displays a list of all vendors and their associated information. The second option is to access vendor information directly from the transactions tab. Both methods will allow you to review and edit vendor information.

The vendor information screen in QuickBooks provides a variety of fields that can be edited. To access this, select the vendor from the Vendors Center or Transactions tab and click on the Edit button. From here, you will see the following fields:

  • Vendor Name: The name of the vendor.
  • Address: The vendor’s mailing address. This can include street address, city, state, and zip code.
  • Phone Number: The vendor’s phone number.
  • Email: The vendor’s email address.
  • Terms: The payment terms agreed upon between the vendor and your business. This can include due dates, discounts, and late fees.
  • Tax ID: The vendor’s tax identification number.
  • Account Number: A vendor-specific account number that may be used for reference purposes when creating a transaction.
  • 1099 Eligible: Select this box if the vendor is eligible to receive a 1099 form from your business.
  • Preferred Payment Method: The payment method preferred by the vendor. This can include options such as check, ACH, credit card, or PayPal.

Once you have reviewed the vendor information and made any necessary changes, select the Save button to make the updates.

It is important to note that when changing vendor information, any transactions associated with that vendor may be affected. For example, if you change the vendor’s name, any purchase orders, invoices, or payments associated with that vendor will also be updated. It is important to review these transactions after making any changes to ensure accuracy.

In addition to editing vendor information, QuickBooks also offers the ability to review vendor reports. These reports can provide valuable insights into your business’s financial activity, including payables, expenses, and vendor balances. To access vendor reports, navigate to Reports > Vendors & Payables from the QuickBooks homepage. From here, you can select a variety of vendor reports based on your specific needs.

Overall, maintaining accurate vendor information is a vital part of financial management in any business. QuickBooks offers tools that make the process easy and efficient, from adding new vendors to reviewing and editing existing information. Remember to review transactions carefully after making any changes to ensure accuracy.

Generating and filing 1099-NEC forms in QuickBooks

1099-NEC forms QuickBooks

QuickBooks is an accounting software that makes it easy to generate and file 1099 forms. If you need to change from 1099-MISC to 1099-NEC, it is a simple process. The 1099-NEC form is used to report non-employee compensation for independent contractors or freelancers, while the 1099-MISC form is used to report a variety of payments, including rents, royalties, and prizes. Here’s how to change from 1099-MISC to 1099-NEC in QuickBooks:

Before you start

Before you begin the process of changing your forms, make sure you have the following information:

  • The IRS form you want to file
  • The tax year you are filing for
  • Vendor information, including their legal business name, address, taxpayer identification number (TIN), and payment amounts

With this information on hand, you can quickly generate and file your forms within QuickBooks.

Step 1: Update QuickBooks

The first step in changing your 1099 forms is to update your QuickBooks software. This ensures that you have the latest version of QuickBooks, which includes updated tax forms and features. To update QuickBooks, follow these steps:

  1. Log in to your QuickBooks account and click on the Help menu
  2. Select Update QuickBooks Desktop from the drop-down list
  3. Click Get Updates to download the latest version of QuickBooks
  4. Once the update is complete, restart QuickBooks to apply the changes

Step 2: Select the correct form

After updating QuickBooks, the next step is to select the form you want to file. To do this, follow these steps:

  1. Click on the Vendors tab and select Print/E-File Forms
  2. In the File Forms section, select the correct tax year for the form you want to file
  3. Select the form you want to file from the drop-down menu

Once you have selected the correct form, you are ready to start entering your vendor information.

Step 3: Enter vendor information

The next step is to enter your vendor information into QuickBooks. This includes their legal business name, address, taxpayer identification number (TIN), and payment amounts. To enter this information, follow these steps:

  1. Click on the Add/Edit button under the Vendor section
  2. Select the vendor you want to enter information for, or add a new vendor
  3. Enter the vendor’s legal business name, address, taxpayer identification number (TIN), and payment amounts

Once you have entered all of your vendor information, you can move on to the final step of generating and filing your forms.

Step 4: Generate and file your forms

1099-NEC forms QuickBooks

The final step is to generate and file your forms. To do this, follow these steps:

  1. Click on the Preview button to review your filled-out forms
  2. Once you have reviewed your forms, click on the Submit button to file them electronically
  3. If you are mailing paper copies of your forms, you will need to get pre-printed copies of the 1099-NEC form and fill them out by hand, then mail them to the IRS and the vendor

After you have filed your forms, be sure to keep a copy for your records. QuickBooks simplifies the process of generating and filing your 1099 forms, so you can focus on running your business.

In conclusion, changing from 1099-MISC to 1099-NEC in QuickBooks is a simple process as long as you have the necessary information on hand. Updating QuickBooks, selecting the correct form, entering vendor information, and generating and filing your forms are the essential steps to change your forms. QuickBooks offers an easy and time-saving way to handle your small business’s accounting needs, allowing you to take care of the most critical aspect of your company – your customers.

Best practices for staying compliant with 1099-NEC reporting requirements

tax form 1099-nec

Now that you have learned how to change 1099-MISC to 1099-NEC in Quickbooks, it’s important to understand the best practices for staying compliant with the 1099-NEC reporting requirements. Below are five key practices to help you stay compliant:

1. Understand which payments are reportable on Form 1099-NEC

1099-nec reportable payments

It’s important to understand what payments are reportable on Form 1099-NEC. Generally, payments made for services performed by non-employees, such as independent contractors, should be reported on Form 1099-NEC. However, there are exceptions and not all payments made to non-employees are reportable on Form 1099-NEC.

The IRS has provided detailed guidance on which payments are reportable on Form 1099-NEC. Make sure you review the instructions for Form 1099-NEC to ensure you are reporting all required payments.

2. Collect required information from payees

1099-nec information to collect

Before you can prepare and file Form 1099-NEC, you need to collect certain information from each payee to whom you made reportable payments during the year. This information includes the payee’s full name, address, and taxpayer identification number (TIN), which is generally either a social security number (SSN) or an employer identification number (EIN).

It’s important to collect this information from payees as soon as possible because failure to obtain and verify payee TINs can result in penalties.

3. Verify payee information with the IRS

verify 1099-nec information

After you collect payee information, you should verify it with the IRS to ensure that it matches IRS records. You can use the IRS’s TIN Matching Program to verify payee name and TIN combinations. If the information you submitted doesn’t match IRS records, you may need to perform additional verification steps or ask the payee to correct their information.

Verifying payee information can help you avoid penalties for filing incorrect or incomplete Forms 1099-NEC and can also help you identify potential identity theft.

4. File Forms 1099-NEC on time

1099-nec filing deadlines

You must file Forms 1099-NEC with the IRS and provide a copy to each payee by January 31st of the year following the calendar year in which the payments were made. If you file Forms 1099-NEC electronically, you have an extended deadline until March 31st of the year following the calendar year.

Make sure you file Forms 1099-NEC on time to avoid penalties. Generally, penalties for late or incorrect filing of Forms 1099-NEC can be significant.

5. Keep accurate and complete records

1099-nec recordkeeping requirements

Keeping accurate and complete records is critical to staying compliant with the Form 1099-NEC reporting requirements. You should keep records of all payments made to non-employees that are reportable on Form 1099-NEC, as well as documentation of payee information and verification.

In addition, you should keep copies of all Forms 1099-NEC that you file with the IRS and provide to payees.

If you are audited or required to respond to an inquiry from the IRS, accurate and complete records can help you provide the necessary information quickly and easily.

Related posts

Leave a Reply

Your email address will not be published. Required fields are marked *